CoA | Procedure For Registration

The Council of Architecture (CoA) states that, “Any person desirous of practising as an ‘Architect’ in India is required to be registered in the Register, with the Council of Architecture (CoA). He shall be entitled on payment of the prescribed fees to have his name entered in the register, if he resides or carries on the profession of Architect in India and holds a recognised qualification, or does not hold such a qualification but, being a citizen of India, has been engaged in practice as an architect for a period of not less than five years prior to 27.04.1974.”

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CAN A PERSON, WHO IS NOT A CITIZEN OF INDIA BE REGISTERED WITH THE CoA?

A person other than a citizen of India belonging to a country in which, a citizen of India holding an architectural qualification registrable in that country is permitted to enter and practise the profession of architect, shall be entitled to registration by virtue of a recognised qualification. This is a scheme of reciprocity practiced by the Council.

No person other than a citizen of India shall be entitled to registration. However, if a citizen of India residing in another country, holding an architectural qualification registrable in that country is permitted to enter and practise the profession of architect in such country, the Central Government  in pursuance of a scheme of reciprocity or otherwise, declared that qualification to be a recognised qualification

the Central Government may, after consultation with the Council, direct, by notification in the Official Gazette, that an architectural qualification granted by any university or other institution in any country outside India in respect of which a scheme of reciprocity for the recognition of architectural qualification is not in force, shall be a recognised qualification.

WHAT IS THE REGISTER OF ARCHITECTS?

The Central Government provides a Register of Architects in India. The Council of Architecture prepares and maintains the Register in accordance with the provisions of the Architect’s Act. The Register includes the following particulars:

REGISTER

  • The full name with the date of birth, nationality and residential address of the Architect.
  • The Architect’s qualification for registration (B.Arch. or M.Arch etc) and the date on which he obtained that qualification and the authority which conferred it.
  • The date of the Architect’s first admission to the Register.
  • The Architect’s professional address.
  • Further particulars prescribed by rules.


WHAT IS THE PROCEDURE FOR GETTING REGISTERED WITH THE COUNCIL OF ARCHITECTURE?

Earlier a person applying for registration was required to download the registration form and send a duly filled form to the Council of Architecture office. But w.e.f. 01.04.2016 onward, only online filled up applications shall be accepted. The instructions for filling and submission of online application form are described here.
1) REGISTER AS AN APPLICANT: The first step is to signup/register yourself as an Applicant. For that, you have to fill all details i.e. the email id which will be your login ID, year of admission, other relevant details. Subsequently a password will be generated by the system and sent to you by email.

2) FILL UP THE APPLICATION FORM: With the login ID and password, you can login to the Council’s website and fill-up the application form in proper case and upload your recent color photograph of size 3.5 x 3.5cm upto 10KB (max) and signatures upto 4 KB (max).

3) ENROLLMENT NUMBER: Enrollment number i.e., (CoA-Six digit Number) is mandatory / as applicable (for admissions from the Academic Year 2008-09 onwards). Make sure that the enrollment number entered is strictly in format as given in the enrollment number list as available on the website of the Council www.coa.gov.in. Enrollment numbers of the students are also available with the respective Institutions.

4) TAKE A PRINTOUT OF FILLED FORM: After filling up the application take a printout of the duly filled form on good quality bond A4 size paper (preferably a coloured one).

5) CORRECTIONS: Correction(s), if any, can be made by the applicant in the hard copy of the generated/printed application form by countersigning at the place of correction before sending to the Council. Note that the CoA is strict about completing the application format. Incomplete Application shall not be processed further and no intimation shall be sent in this regard.

6) SEND THE FILLED FORM TO THE CoA OFFICE: The duly signed Form may be sent to the Council’s office by registered post, enclosing therein the requisite documents as per the checklist mentioned below. Each application shall be accompanied by Registration Fee (Non-refundable) of Rs.600/- by way of cash at the counter or by demand draft drawn in favor of “Council of Architecture”, payable at New Delhi or alternately the payment can also be made online through login id details.

7) SUBMIT TO CoA: Do remember to press ‘Submit to CoA’ button after making the payment online. It ensures that the application form is in order otherwise your application shall not be available for further processing.

WHAT ARE THE DOCUMENTS TO BE SUBMITTED ALONG WITH THE APPLICATION FOR REGISTRATION?

The documents to be submitted for Registration include the following. Documents must be duly attested by a Gazetted Officer or Notary Public / Oath Commissioner or must be self attested. Documents should be properly stapled with the application form in the same order as provided in the checklist:

1) APPLICATION FORM: After filling up the application online, take a printout of the duly filled form on good quality bond A4 size paper (preferably colored one) and sign it. Please ensure that the spelling of your name is strictly as per the recognised university architectural qualification certificate and mark sheets submitted by you.

2) BIRTH CERTIFICATE: A copy of the date of birth certificate attested by either a Gazetted Officer or Notary Public/Oath Commissioner. In case you do not have a birth certificate, you may submit an attested copy of Matriculation / Secondary Examination having a record of your date of birth.
3) 10 + 2 MARK SHEET:   A  copy of mark sheet of 10+2 or equivalent examination showing at least 50% marks in aggregate with Mathematics as a subject at 10+2 level attested by either a Gazetted Officer or Notary Public/Oath Commissioner. In case of 10+3 diploma, enclose all semester’s mark-sheets and diploma certificate.
4) ARCHITECTURAL QUALIFICATION CERTIFICATE IN ORIGINAL: The final recognised architectural qualification degree certificate on the basis of which registration is sought i.e. 5-year B.Arch. Degree or 5-year Diploma in Architecture or 5-year Government Diploma in Architecture or Membership of I.I.A. Certificate, IN ORIGINAL, for verification and return by Registered Post, along with a copy of the same duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner. The recognised architectural qualifications (Indian and Foreign) are listed in the CoA Schedule. In case the final degree/diploma has not been awarded/ issued by the University, applicant may submit the Provisional Certificate/Passing Certificate issued by the competent authority of the University.
5) COPIES OF MARKSHEETS FOR ALL SEMESTERS/YEARS: The copies of marksheets (including Practical Training certificate, if any) for all the semesters/years of the recognised qualification(including Fail/ATKT/Supplementary etc.), duly attested by a Gazetted Officer or Notary Public/Oath Commissioner. Alternatively, you may also submit an attested copy of your consolidated mark sheet for all semesters/years. No original mark sheet(s) should be submitted with the application.
6) CASTE/ CATEGORY CERTIFICATE: If any applicable
7) DEMAND DRAFT: A demand draft for Rs.600/- (non-refundable) drawn in favour of “Council of Architecture”, payable at Delhi/New Delhi towards registration fee. It must be mentioned that the option of availing of One Time Payment at the time of applying for registration has been discontinued. The registration shall be granted initially for two calendars years and after that period, you can opt for one time payment.
 
8)  SELF-ADDRESSED ENVELOPE: A self-addressed envelope of size 12”x ́10″ for sending the certificate of registration by Registered Post.
8) REGISTERED POST: The original degree/diploma certificate should preferably be sent by Registered Post to avoid any loss in transit along with a self-addressed envelope large enough to contain it. However the Council of Architecture will not be responsible for loss or mutilation of any original certificate in transit.
 
Application for registration of arhitect
Application for registration of architect with the Council of Architecture

Since I get many queries and doubts regarding registration with the Council of Architecture, I have addressed them here.

CAN YOU APPLY FOR REGISTRATION IF YOU HAVE NOT RECEIVED YOUR ARCHITECTURAL CERTIFICATE?

In case, you have not received the architectural certificate pending the award of the same by the University, you may for the time being submit, IN ORIGINAL, a provisional certificate/passing certificate issued by the competent authority of the University i.e. Asst. Registrar/Dy. Registrar/Registrar or any other competent authorised authority, along with a duly attested copy of the same. As soon as you receive the original architectural certificate, you must send an attested copy of the same to the registrar.

NOTE: The Council of architecture will only accept the Provisional Certificate/Passing Certificate issued by the University and will not accept a provisional certificate issued by an institution. Also, the provisional certificate will not be accepted if the final degree/diploma for the applicant’s batch has already been awarded.

WHAT IS THE PROCEDURE IF A MARK SHEET IS MISSING?

In case a mark sheet(s) for any particular semester/year is/are missing or untraceable, you must apply for the duplicate mark sheets to the concerned institution/university and submit duly attested copies of the same. Before submitting the form, ensure that details such as name, course name etc. are correctly mentioned on the mark sheets.

HOW DOES ONE  APPLY FOR CHANGE OF NAME AFTER MARRIAGE?

In case of change of surname consequent upon marriage, you should fill up the  application for registration online with the changed name along with supporting documents such as,  application form for change of name and a copy of the Marriage Certificate duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner OR alternatively, an attested copy of a joint affidavit submitted along with husband executed on a non–judicial stamp paper of Rs.10/-, towards change of surname consequent upon marriage.

WHAT SHOULD BE DONE TO APPLY FOR CHANGE OF NAME?

In case where name is changed due to reasons other than marriage, you should fill up the application for registration online with the changed name along with supporting documents such as, application form for change of name and a copy of the Gazette Notification from the  respective State/Central Government, duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner.

NOTE: In case of change of name, only the new name must be entered under the column provided for. However, if there is any correction in the details of the name i.e., name order (First name, Middle name and/or Surname or any correction, the same can be done by cutting and correcting the same on the hard copy, at the place but it has to be countersigned by the applicant.

Application form for change of name
Application form for change of name of Architect

WHAT SHOULD BE DONE IF THE NAME ON THE ARCHITECTURAL CERTIFICATE DOES NOT MATCH WITH THE NAME ON THE BASIS OF WHICH REGISTRATION IS SOUGHT?

In case, your name or the nomenclature of the qualification pursued by you is mentioned incorrectly in your architectural certificate, or the mark sheets that you are submitting,  you must get the same corrected from the competent authority of the University/institution before you submit it for registration.

CAN AN ARCHITECT HAVE AN ADDITIONAL QUALIFICATION ENTERED IN THE REGISTER OF ARCHITECTS?

An architect is entitled to have any additional architectural qualification(s), entered in the Certificate of Registration as an additional qualification on payment of additional qualification fee of Rs.200/- (per qualification).  But only recognized architectural qualification(s)  included in the schedule of qualifications appended to the Architects Act, 1972, can be entered on the Certificate of Registration.

The additional recognized architectural qualification certificates IN ORIGINAL, for verification and return by Registered Post, along with a copy of the same duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner must be enclosed along with the application for registration.

NOTE: Please ensure that the nomenclature of the qualification pursued by you is correctly mentioned on the recognised architectural qualification certificate and marksheets being submitted. In case, the nomenclature of the qualification is not mentioned correctly, you must get the same corrected from the competent authority of the University,before submitting to the Council.

WHEN IS THE CERTIFICATE OF REGISTRATION ISSUED?

If the Registrar is of the opinion that the applicant is entitled to be registered, then he shall enter  the name of the applicant in the Register and issue a Certificate of Registration.

WHEN IS THE REGISTER PRINTED?

After the first day of April every year, the Registrar prints copies of the up-to-date Register, which are then available to persons applying for a copy, on payment of the prescribed fee and shall be evidence that on the said date, the persons whose names are entered therein were architects.

WHAT HAPPENS IF THE CoA REJECTS YOUR APPLICATION FOR REGISTRATION?

Any person whose application for registration is rejected by the Registrar, can within three months of the date of rejection, appeal to the Council.

DOES THE REGISTRATION WITH THE CoA HAVE TO BE RENEWED?

The registration shall be granted initially for two calendars years. In order to renew your registration after its expiry, you may make payment of the prescribed renewal fee annually or opt for one time payment as and when your renewal fee falls due. One Time Payment can be opted at the time of renewal, subject to submission of a duly attested copy of the final Degree/Diploma certificate received after convocation, if not submitted earlier.

NOTE: Even though you pay a one time payment, the registration is given for a period of 10 years at a time and the certificate of registration must be sent IN ORIGINAL for further endorsement before the 10 year period ends along with the form for further endorsement.

For details regarding renewal of registration go to my next post:

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162 thoughts on “CoA | Procedure For Registration

  • September 16, 2016 at 8:37 pm
    Permalink

    Hi!
    I have completed my B.Arch. degree from nagpur university in 8 years instead of 5 years.can i get a lisence and registration with coa to practice as an architect in india.
    Hi Akshada,
    Yes you can get registered and practise as an architect in India, provided you have passed all the 5 years and have the pass marks cards.
    Admin

  • September 22, 2016 at 8:21 am
    Permalink

    Any one who HV qualified btech in distance course in civil engineering degree may get this archture licence???
    Hi Sourin,
    No.
    Admin

  • September 23, 2016 at 7:01 am
    Permalink

    I,m Anshuman verma..2nd year student in b.arch.I do not give nata…so if i give nata in 3rd year then…can you u tell me that i affiliate from coa…..??
    Hi Anshuman,
    How did you get admission into architecture without doing the NATA exam?
    Admin

  • September 24, 2016 at 8:03 pm
    Permalink

    Hello, Sir..
    I am Mohit. Completed 2 years in B.arch recently with first class, now I have to leave studies because of some reasons! I have completed diploma in engineering (3 years), now if I leave studies and start doing job with an Architect for next 5-7 years. Will I eligible for COA registration after 5-7 years?
    Hi Mohit,
    No you will not be elligible.
    Admin

  • September 27, 2016 at 2:47 am
    Permalink

    does the signature given on registration form shall match with future practise drawings with licence no.
    Hi Pragnesh,
    Yes it must tally.
    Admin

  • October 9, 2016 at 8:43 pm
    Permalink

    Hello,
    I have a B.Arch degree from MSRIT, Bangalore – 2013 batch. I recently received a Masters Degree M.A Arch (2yrs) from the DIA, Bauhaus, Germany. I would like to apply for my license so I need to know if I can show my masters degree to be added as an additional qualification to the register in the registration form.
    Hi Dundubiswana,
    Yes you can.
    Admin

  • October 19, 2016 at 10:25 pm
    Permalink

    hi sir,
    i have completed my architecture in 2016 .i still din get my original degree certificate.i have my provisional certificate.can i register in COA without original degree certificate? if no give me suggestion for my next move for the registration.
    i need to register immediately so plz help me wid thz.
    Hi Keerthi,
    Yes you can apply for registration with the provisional certificate provided all your classmates have not been issued the original certificate.
    Admin

  • November 9, 2016 at 8:09 am
    Permalink

    Hello sir..
    I shashi kumar dubey completed 3yrs diploma in civil and also completed btech in civil engineering…am I eligible or not for registration in architect council
    Hi Shashi kumar,
    No you are not.
    Admin

  • November 9, 2016 at 4:25 pm
    Permalink

    My admission year is 2009-2016 will I get coa registration as it took almost 8 years to complete my course
    Hi Aman,
    If you have passed all the years and got your degree certificate, then you are elligible for registration.
    admin

  • November 27, 2016 at 10:01 am
    Permalink

    Hi I took admination 2006 for b.arch.and completed first year in 2008 then again fail in second year and I transfer other college and continue from second year and now I passout in winter 2015.
    Will u suggest me that am I cable for linence?
    Hi Amita,
    As long as you have passed all five years and have been awarded a recognized B.Arch degree certificate, you are elligible for getting a license.
    Admin

  • December 9, 2016 at 7:31 pm
    Permalink

    a civil engineer could be member of CoA
    Hi Inder,
    No.
    Admin

  • April 8, 2017 at 12:41 am
    Permalink

    Hello! I am trying to fill in the form online, but unable to submit even though all files have been filled and sizes of attachment within limit. Anybody has any idea how to do it?
    Hi,
    If any body has some suggestions, please share since I am getting many queries about online submission issues.
    admin

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