CoA | Procedure For Renewal

CoA | Procedure For Renewal

An Architect in India is required to be registered with the Council of Architecture to be able to practice. The procedure for registration has been explained in detail in my previous post. The Central Government directs that for the retention of a name in the register after the 31st day of December, renewal of registration must be done by 31st March of the year to which it relates OR the last working day in the month of March, whichever is earlier.

WHO IS ELIGIBLE FOR RENEWAL OF COA CERTIFICATE OF REGISTRATION?

In order to be entitled for registration and/or renewal of certificate of registration, a person/architect should reside or practice the profession of an architect in India.


HOW IS THE REGISTRATION WITH THE CoA RENEWED?

An application for renewal along with the prescribed fee and the CoA’s Registration Certificate, in original, should be handed personally at the office of the “Council of Architecture” (Payment Timings :10.00 am to 01.00 p.m. & 01.30p.m. to 03.30 p.m. on all working days Monday to Friday) either by you or by a person authorized by you.

Or you can send it by registered post to the “Registrar, Council of Architecture, India Habitat Centre, Core 6-AFirst floor, Lodhi Road, New Delhi – 110 003” with an addressed return envelope, so that the CoA’ s office can send back the original CoA Registration certificate after endorsement.

COA REGISTRATIONWHAT IS THE PRESCRIBED FEE FOR RENEWAL?

YEARLY RENEWAL: If you opt for yearly renewal, you must make payment by  demand draft for Rs.600/- drawn in favour of “Council of Architecture”, payable at Delhi/New Delhi towards renewal fee for the current year to which it relates. 

ONE TIME PAYMENT: If you opt for One Time Payment, you may make a payment by demand draft for Rs 6000/-, subject to submission of an attested copy of the final Degree/Diploma certificate received after convocation. One time payment will not be accepted on the basis of provisional certificate. A one time payment is accepted only if you have been registered with the CoA for a minimum period of 2 years.

DOES ONE-TIME PAYMENT MEAN THAT NOTHING MORE IS TO BE DONE IN THE FUTURE?

Though you do not have to pay in the future, you must ensure that endorsement on the Certificate of Registration is repeated every ten years, because each endorsement is made at a time for ten calendar years. So, when the endorsement is due, you must send an application for endorsement for further years along with the original Certificate of Registration, to the Registrar of the Council, without making any further payments.

WHAT IS THE MEANING OF ENDORSEMENT?
On payment of the renewal fee, the Registrar shall, in such manner as may be prescribed by rules, endorse the certificate of registration accordingly for a period of ten calendar years. Please note that a laminated certificate will not be accepted and be deemed as destroyed by the Council as no endorsements can be carried out on it.

WHAT SHOULD BE DONE TO APPLY FOR CHANGE OF NAME AFTER MARRIAGE?

In case of change of surname consequent upon marriage, you should fill up the application for renewal with the changed name along with supporting documents such as,

  • 1. The CoA Registration Certificate in original.
  • 2. Application form for change of name
  • 3. An attested copy of the Marriage Certificate, attested by either a Gazetted Officer or Notary Public/Oath Commissioner: Or
  • 4. Alternatively, (in case you do not have a Marriage certificate), an original Affidavit, in the CoA prescribed format, for change of name due to Marriage executed on a non–judicial stamp paper of Rs.10/-; Or
  • 5. An attested copy of a Gazette Notification (in English)
  • 6. A self-addressed envelope of size 12”x ́10″ for return of the endorsed CoA registration certificate by Registered Post.

sample_marriage_certificateWHAT SHOULD BE DONE TO APPLY FOR CHANGE OF NAME?

In case where name is changed due to reasons other than marriage, you should fill up the  application for renewal with the changed name along with supporting documents such as,

  • 1. The CoA Registration Certificate in original
  • 2.  Application form for change of name
  • 3. A copy of the Gazette Notification (in English) from the  respective State/Central Government, duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner.
  • 4. A self-addressed envelope of size 12”x ́10″ for return of the endorsed CoA registration certificate by Registered Post.

WHAT SHOULD BE DONE IN CASE THERE IS A CHANGE IN ADDRESS?

Any change in address should be notified to the council along with the necessary attested copy of the proof of the new address. Even a change in signature must be notified to the Council by filling in the application for change in Name.

CAN AN ARCHITECT HAVE AN ADDITIONAL QUALIFICATION ENTERED IN THE REGISTER OF ARCHITECTS?

An architect who obtains any further recognised architectural qualification is entitled to have the additional architectural qualification(s), entered in the Certificate of Registration on payment of additional qualification fee of Rs.200/- (per qualification). But only recognized architectural qualification(s)  included in the schedule of qualifications appended to the Architects Act, 1972, can be entered on the Certificate of Registration.

You should fill up the application for renewal  and send it along with the following documents:

  • 1. The CoA Registration Certificate in original.
  • 2. The additional recognized architectural qualification certificates in Original, for verification and return by Registered Post,
  • 3. A copy of the same duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner
  • 4. A self-addressed envelope of size 12”x ́10″ for return of the endorsed CoA registration certificate by Registered Post.

 WHAT HAPPENS IF THE RENEWAL FEE IS NOT PAID ON TIME?

In case the renewal fee is not paid before the due date, the Registrar shall remove the name of the defaulter from the register. But the name so removed may be restored to the register on such conditions as may be prescribed by rules.

HOW IS AN ARCHITECT’S NAME RESTORED TO THE REGISTER OF THE COA?

An application for restoration should be sent to the Registrar, Council of Architecture. The Council may, for reasons appearing to it to be sufficient and subject to the approval of the Central Government, order that the name of the person removed from the Register can be restored upon payment of Restoration Fees of Rs.1000/- which will be with effect from 1st April of that year.

HOW CAN AN ARCHITECT GET A DUPLICATE CERTIFICATE OF REGISTRATION IN CASE THE ORIGINAL IS LOST?

In case the original CoA Registration Certificate is lost, an affidavit for duplicate certificate of registration (download it here) addressed to the “Registrar, Council of Architecture, India Habitat Centre, Core 6-AFirst floor, Lodhi Road, New Delhi – 110 003” along with a DD for Rs 600/- and the following documents may be personally handed at the office of the Council of Architecture (Payment Timings :10.00 am to 01.00 p.m. & 01.30p.m. to 03.30 p.m. on all working days Monday to Friday) or sent by registered post to the Council of Architecture Office. The documents to be submitted include:

  • 1. An affidavit for applying duplicate certificate in original must be filled and signed by the concerned architect as deponent at two places. Please ensure that the name and registration number mentioned on the affidavit are correct.
  • 2. The architect must affix the same signatures and names as available in the Council records. If you have changed your signature or name,  fill in the application for change in Name with the old and the latest signatures.
  • 3. Also send a covering letter mentioning how you lost the original certificate and intimate any changes in signature/name/address along with necessary attested copy of the proof of the new address.
  • 4. A self-addressed envelope of size 12”x ́10″ for return of the duplicate CoA registration certificate by Registered Post.

torn certificateHOW CAN AN ARCHITECT GET A DUPLICATE CERTIFICATE OF REGISTRATION IN CASE THE ORIGINAL IS DESTROYED?

In case the CoA Registration Certificate is destroyed, you shall be required to return the destroyed certificate to the Council along with the documents mentioned above for applying for a duplicate certificate. Please note that a laminated certificate shall also be deemed as destroyed by the Council as no endorsements can be carried out on it.

Where it is shown to the satisfaction of the Registrar that a certificate of registration has been lost or destroyed, the Registrar may issue a  Duplicate Certificate of Registration , subject to up-to-date payment of renewal fee by the architect.

WHEN IS THE REGISTER PRINTED?

After the first day of April every year, the Registrar prints copies of the Register, as it stands on the said date and such copies shall be made available to persons applying for a copy, on payment of the prescribed fee and shall be evidence that on the said date the persons whose names are entered therein were architects.

This post was about the procedure for Renewal of Registration for an Architect in  India.  An Architect is required to maintain a high  professional standard  and conduct himself in a manner which is not derogatory to his profession. Otherwise, his  name is likely to be removed from the CoA Register. To understand the situations in which an Architect’s name will be removed from the register, go to:

  • CoA | REMOVAL OF ARCHITECT’S NAME FROM REGISTER

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One Response to “CoA | Procedure For Renewal”

  1. Parvathy says:

    Sir, I have registered with Council of Architecture for the first time from Dec 2015- Dec 2016.
    So, is it possible for me to Renew for One time payment or should I go for Annual payment.???
    Secondly, While filling the form, space is allotted for Representative’s contact details and signature.
    Is it possible to send the renewal form by post also..?? Because I’m unable to send it by person to COA Office.
    Hi Parvathy,
    Since you have already registered with the CoA, you can now renew with a one time payment option. You can send the renewal form by post.
    Admn

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