CoA | PROCEDURE FOR RENEWAL OF REGISTRATION

An Architect in India is required to be registered with the Council of Architecture to be able to practice. The procedure for registration has been explained in detail in the post  CoA | Procedure for Renewal. The Central Government directs that for the retention of a name in the register after the 31st day of December, renewal of registration must be done by 31st March of the year to which it relates OR the last working day in the month of March, whichever is earlier.

It is important to renew the registration with the Council of architecture before it expires. As an Architect, I have described in detail all that you need to know about renewal of registration, here under the following headings:

Who is eligible for renewal of CoA certificate of registration?
What is the procedure for renewal of registration with the CoA?
What is the prescribed fee for renewal?
What is the mode of payment for renewal of registration?
Does one time payment mean you are registered for life?
What is the meaning of endorsement?
What is the procedure for applying for change of name after marriage?
What is the procedure for applying for change of name?
Is it necessary to notify any changes in address or signature?
Can an Architect have an additional qualification entered in the Register of Architects? What is the procedure?
What happens if the renewal fee is not paid on time?
How ia an Architect’s name restored to the Register?
How can an Architect get a duplicate certificate of registration in case the original is lost?
How can an Architect get a duplicate certificate of registration in case the original is destroyed?
When is the Register printed?

 


WHO IS ELIGIBLE FOR RENEWAL OF COA CERTIFICATE OF REGISTRATION?

In order to be entitled for registration and/or renewal of certificate of registration, a person/architect should reside or practice the profession of an architect in India.


 


WHAT IS THE PROCEDURE FOR RENEWAL OF REGISTRATION WITH THE CoA?

An application for renewal along with the prescribed annual fee of Rs 600/- and the CoA’s Registration Certificate, in original, should be handed personally at the office of the “Council of Architecture” (Payment Timings :10.00 am to 01.00 p.m. & 01.30p.m. to 03.30 p.m. on all working days Monday to Friday) either by you or by a person authorized by you.

Or you can send it by registered post to the “Registrar, Council of Architecture, India Habitat Centre, Core 6-A, First floor, Lodhi Road, New Delhi – 110 003” with an addressed return envelope, so that the CoA’ s office can send back the original CoA Registration certificate after endorsement.


 


WHAT IS THE PRESCRIBED FEE FOR RENEWAL?

YEARLY RENEWAL: If you opt for yearly renewal, you must make a payment of Rs.600/- towards renewal fee for the current year to which it relates, at the latest by 31st March of the year OR  the last working day in the month of March, whichever is earlier. 

ONE TIME PAYMENT: If you opt for One Time Payment (which means you do not have to pay again for renewal in the future), you will have to make a one-time payment of Rs 6000/-. However, the following conditions hold good:

  • A one time payment is accepted only if you have been registered with the CoA for a minimum period of 2 years.
  • One-time payment of renewal fee will be accepted subject to submission of an attested copy of the Final B.Arch.Degree / G.D. Arch. Certificate (received after convocation).
  • Onetime payment will not be accepted on the basis of provisional certificate.  In case, the registrationwas initially granted on the basis of Provision Certificate of Registration, the concerned architect is required to send a scanned copy of Final B.Arch.Degree / G.D. Arch. Certificate through email on [email protected] for updation in the official record of COA. 


 


WHAT IS THE MODE OF PAYMENT?

OFFLINE: A Demand Draft drawn in favour of “Council of Architecture”, payable at Delhi/New Delhi or Cash/ Debit  Card/ Credit Card can be used if  you are paying personally at the office of the Council of Architecture, New Delhi.

ONLINE: Net Banking/ Credit Card/ Debit Card.

NOTE: Payment by cheque (outstation or local) will not be accepted.

 


DOES ONE-TIME PAYMENT MEAN THAT YOU ARE REGISTERED FOR LIFE?

Though you do not have to pay in the future for renewal, the endorsement is made at a time only for ten calendar years. So, when the endorsement is next due, you must send an application form for endorsement for the next ten years along with the original Certificate of Registration to the Registrar of the Council, without making any further payment.


 


WHAT IS THE MEANING OF ENDORSEMENT?
On payment of the renewal fee, the Registrar shall, in such manner as may be prescribed by rules, endorse the certificate of registration accordingly for a period of ten calendar years. Please note that a laminated certificate will not be accepted and be deemed as destroyed by the Council as no endorsements can be carried out on it.


 


WHAT IS THE PROCEDURE FOR APPLYING FOR CHANGE OF NAME AFTER MARRIAGE?

In case of change of surname consequent upon marriage, you should fill up the application for renewal with the changed name along with supporting documents such as,

  • The CoA Registration Certificate in original.
  • Application form for change of name
  • An attested copy of the Marriage Certificate, attested by either a Gazetted Officer or Notary Public/Oath Commissioner: Or
  • Alternatively, (in case you do not have a Marriage certificate), an original Affidavit, in the CoA prescribed format, for change of name due to Marriage executed on a non–judicial stamp paper of Rs.10/-; Or
  • An attested copy of a Gazette Notification (in English)
  • A self-addressed envelope of size 12”x ́10″ for return of the endorsed CoA registration certificate by Registered Post.
sample_marriage_certificate

 



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WHAT IS THE PROCEDURE FOR APPLYING FOR CHANGE OF NAME?

In case where name is changed due to reasons other than marriage, you should fill up the application for renewal with the changed name along with supporting documents such as,

  • The CoA Registration Certificate in original
  • Application form for change of name
  • A copy of the Gazette Notification (in English) from the  respective State/Central Government, duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner.
  • self-addressed envelope of size 12”x ́10″ for return of the endorsed CoA registration certificate by Registered Post.


 


IS IT NECESSARY TO NOTIFY ANY CHANGES IN ADDRESS OR SIGNATURE?

Any change in address should be notified to the council along with the necessary attested copy of the proof of the new address. Even a change in signature must be notified to the Council by filling in the application for change in Name.


 


CAN AN ARCHITECT HAVE AN ADDITIONAL QUALIFICATION ENTERED IN THE REGISTER OF ARCHITECTS? WHAT IS THE PROCEDURE?

An architect who obtains any further recognised architectural qualification is entitled to have the additional architectural qualification(s), entered in the Certificate of Registration on payment of additional qualification fee of Rs.200/- (per qualification). But only recognized architectural qualification(s)  included in the schedule of qualifications appended to the Architects Act, 1972, can be entered on the Certificate of Registration.

You should fill up the application for renewal  and send it along with the following documents:

  • The CoA Registration Certificate in original.
  • The additional recognized architectural qualification certificates in Original, for verification and return by Registered Post,
  • A copy of the same duly attested by either a Gazetted Officer or Notary Public/Oath Commissioner
  • A self-addressed envelope of size 12”x ́10″ for return of the endorsed CoA registration certificate by Registered Post.


 


WHAT HAPPENS IF THE RENEWAL FEE IS NOT PAID ON TIME?

In case the renewal fee is not paid before the due date, the Registrar shall remove the name of the defaulter from the register. But the name so removed may be restored to the register on such conditions as may be prescribed by rules. Failing to pay the renewal fee by the last date i.e 31st March, restoration fee of Rs 1000/- shall be payable. In order to avoid fine one should surrender the Certificate of Registration immediately if registration as an Architect is not renewed within the prescribed time. 

If any person whose name has been removed from the register fails without sufficient cause to surrender his certificate of registration, he shall be punishable with fine which may extend to Rs 100/-, and, in the case of a continuing failure, with an additional fine of Rs 10/- for each day after the first during which he has persisted in the failure.

There is no provision for waiving of any fee/penalty/fine prescribed under the Architects Act, 1972.  

 


HOW IS AN ARCHITECT’S NAME RESTORED TO THE REGISTER OF THE COA?

An application for restoration should be sent to the Registrar, Council of Architecture. The Council may, for reasons appearing to it to be sufficient and subject to the approval of the Central Government, order that the name of the person removed from the Register can be restored upon payment of restoration fees of Rs.1000/- which will be with effect from 1st April of that year.


 


HOW CAN AN ARCHITECT GET A DUPLICATE CERTIFICATE OF REGISTRATION IN CASE THE ORIGINAL IS LOST?

In case the original CoA Registration Certificate is lost, an affidavit for duplicate certificate of registration (download it here) addressed to the “Registrar, Council of Architecture, India Habitat Centre, Core 6-AFirst floor, Lodhi Road, New Delhi – 110 003” along with a DD for Rs 600/- and the following documents may be personally handed at the office of the Council of Architecture (Payment Timings :10.00 am to 01.00 p.m. & 01.30p.m. to 03.30 p.m. on all working days Monday to Friday) or sent by registered post to the Council of Architecture Office. The documents to be submitted include:

  • An affidavit for applying duplicate certificate in original must be filled and signed by the concerned architect as deponent at two places. Please ensure that the name and registration number mentioned on the affidavit are correct.
  • The architect must affix the same signatures and names as available in the Council records. If you have changed your signature or name,  fill in the application for change in Name with the old and the latest signatures.
  • Also send a covering letter mentioning how you lost the original certificate and intimate any changes in signature/name/address along with necessary attested copy of the proof of the new address.
  • A self-addressed envelope of size 12”x ́10″ for return of the duplicate CoA registration certificate by Registered Post.
torn certificate


 


HOW CAN AN ARCHITECT GET A DUPLICATE CERTIFICATE OF REGISTRATION IN CASE THE ORIGINAL IS DESTROYED?

In case the CoA Registration Certificate is destroyed, you shall be required to return the destroyed certificate to the Council along with the documents mentioned above for applying for a duplicate certificate. Please note that a laminated certificate shall also be deemed as destroyed by the Council as no endorsements can be carried out on it.

Where it is shown to the satisfaction of the Registrar that a certificate of registration has been lost or destroyed, the Registrar may issue a  Duplicate Certificate of Registration , subject to up-to-date payment of renewal fees by the architect.


 


WHEN IS THE REGISTER PRINTED?

After the first day of April every year, the Registrar prints copies of the Register, as it stands on the said date and such copies shall be made available to persons applying for a copy, on payment of the prescribed fee and shall be evidence that on the said date the persons whose names are entered therein were architects.

This post was about the procedure for Renewal of Registration for an Architect in  India.  An Architect is required to maintain a high  professional standard  and conduct himself in a manner which is not derogatory to his profession. Otherwise, his  name is likely to be removed from the CoA Register. To understand the situations in which an Architect’s name will be removed from the register, go to:

  • CoA | REMOVAL OF ARCHITECT’S NAME FROM REGISTER

The Council Of Architecture (CoA) in India has stipulated guidelines and regulations regarding an Architect’s profession and education. To know more, go to:

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30 thoughts on “CoA | PROCEDURE FOR RENEWAL OF REGISTRATION

  • October 24, 2016 at 1:55 am
    Permalink

    Sir, I have registered with Council of Architecture for the first time from Dec 2015- Dec 2016.
    So, is it possible for me to Renew for One time payment or should I go for Annual payment.???
    Secondly, While filling the form, space is allotted for Representative’s contact details and signature.
    Is it possible to send the renewal form by post also..?? Because I’m unable to send it by person to COA Office.
    Hi Parvathy,
    Since you have already registered with the CoA, you can now renew with a one time payment option. You can send the renewal form by post.
    Admn

  • December 1, 2016 at 5:51 pm
    Permalink

    Please be so kind to let me know how long will it take to get my renewal of certificate? I want to apply for one time payment this time, since i have been registered since 2012. Thanks in advance.
    Hi Swastika,
    It normally takes between a month to a month and a half.
    Admin

  • December 23, 2016 at 2:31 am
    Permalink

    Hi will you please guide me to the link for online renewal one time payment.I am having some issue to send by or a person to that door can i go for online payment
    Hi,
    You can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • February 2, 2017 at 6:58 am
    Permalink

    Dear Sir / Madan ,

    I have registered with COA in the year of Nov 2014 , I would like to renew this kindly guide in this . And what amount i have to pay
    Swapnil
    Hi,
    You can go through my updated post on CoA | Procedure for Renewal.
    Admin

  • March 11, 2017 at 4:55 am
    Permalink

    I have completed master’s degree recently.. so while renewing the certificate now am i eligible to apply for additional qualification by sending my sending my original and attested copy of my master’s degree.
    Hi,
    Yes you can. For details, you can go through my updated post on CoA | Procedure for Renewal.
    Admin

  • April 20, 2017 at 11:17 pm
    Permalink

    While filling the form, space is allotted for Representative’s contact details and signature.WHO HAS TO REPRESENT ??
    Regards,
    Anupama
    Hi,
    In case you assign someone else to go and personally hand over your certificates at the office of the CoA, then you must get the signature of that person in the space allotted for ‘representative’.
    Admin

  • May 3, 2017 at 11:05 pm
    Permalink

    I HAD DONE A ONE TIME PAYMENT SINCE 2005.WHAT HAPPENS IF MY ENDORSEMENT ON THE REGISTRATION CERTIFICATE HAS LAPSE BY 5MONTHS. WILL I NEED TO MAKE LATE FEE PAYMENT?
    IASHAN
    Hi,
    Yes you wil have to pay late fees and send your certificate of registration immediately to the office of the CoA. You can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • May 4, 2017 at 3:09 am
    Permalink

    Also I’d like to ask since my name has been misspelled in the certificate of registration, while i have to fill up the renewal form and the form for change of name, how much payment is required when i have already made a one-time payment in 2005.
    Kindly enlighten me.
    thanking you
    Iashan

  • June 5, 2017 at 10:47 pm
    Permalink

    HI
    MY LICENCE EXPIRED IN DECEMBER 2013 AND I HAVE NOT RENEWED IT SINCE THEN WHAT IS THE PROCEDURE TO RENEW IT AFTER THIS LONG GAP OF 4 YEARS AND WHAT DOCUMENTS WILL I HAVE TO SEND THEM NOW AND WHAT IS THE PENALTY FEES.
    Hi,
    Please go through my updated post on CoA | Procedure for Renewal. Otherwise for all your doubts, you can email on [email protected].
    Admin

  • June 14, 2017 at 4:00 am
    Permalink

    Please let me know if I have failed to renew the registration, Can I register newly to get new COA registration number?
    Hi,
    No, you will have to get your registration restored after paying a fine. You can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • August 11, 2017 at 10:43 pm
    Permalink

    My COA registration has expired and I have to pay restoration fee in order renew my registration. My address of communication has also changed. Please let me know what all documents i need to send for this purpose. Do i have to mention the reason for delay in payment of renewal fee.
    Hi,
    It is better to explain the reason for delay so that if it is a valid reason, then the process of restoration may be made easier. Any changes in communication can be changed online. You also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • September 17, 2017 at 4:34 am
    Permalink

    My certificate was valid from September 2nd 2015 to 31st December 2016. This is first time I got my certificate.
    In terms certification validity I have not completed 2 years. But I have completed 2 years since I got the certificate. Now I want to renew my certificate by one time payment. In my case can I go for One time payment or Should I go for a yearly renewal.
    Hi,
    You have failed to renew the certificate after its due date. So you will have to pay a fine as well as restoration fees in case your name has been removed from the register. It is better to go for yearly renewal this time. For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • November 21, 2017 at 10:15 pm
    Permalink

    Hi Sir , actually i want to renew my certificate, but i unable to come to the COA office Delhi , so i just want to know is there any online option to renew the certificate . so that can do the online payment, i have registered in 2016 and i have to renew for 2017. Or can I do the one time payment .
    Hi,
    It is better to go for yearly renewal this time. For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • December 4, 2017 at 8:47 am
    Permalink

    Respected Sir/Mam i registered myself as an architect last year that is 2016-17 can i apply for annual renewal? I have completed one year registration I have to renew my license before Dec 2017
    Hi,
    Yes you were supposed to renew before March 31 of that year. Anyhow, send the documents as early as possible with an annual renewal fee. For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • December 18, 2017 at 3:40 am
    Permalink

    Sir/Madam, I have registered in COA from Dec. 2016 to Dec. 2017. Now i need to renew my registration, so i want to know for renewal fees for one time payment (OTP) online payment option is available or it is to be sent by DD.
    Hi,
    Online option of payment is available for one time payment. But you need to be registered for 2 years before you can avail of the one-time payment option. It is better to go for yearly renewal this time. For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • December 24, 2017 at 10:08 pm
    Permalink

    Sir, I have registered with Council of Architecture for the first time from Feb 2016- Dec 2017.
    I want to apply for one time payment, so is it possible to send the documents through post.
    secondly i would like to know which documents are required as registration was done on the basis of provisional.
    Hi,
    You need to be registered for 2 years before you can avail of the one-time payment option. It is better to go for yearly renewal this time. For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • March 7, 2018 at 1:29 am
    Permalink

    Hello,
    I have renewed my registration no. for a year till 31st dec 2018. And as i usually renew through online payment system so please let me know how can i get a hard copy of the same.
    Hi,
    You have to send your certificate of registration to the CoA office by post to get it endorsed and sent back to you.
    For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • March 28, 2018 at 11:12 pm
    Permalink

    Dear sir/ madam

    I have got life time endorsed certicate which expired in 2015. And now it says endorsement due. Do I have to pay 6000/- agin for renewal of endorsement ? Please help
    Hi,
    You dont have to pay again but you will have to send your certificate of registration to the CoA office by post to get it endorsed and sent back to you.
    For more details, you also can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • September 12, 2018 at 7:11 am
    Permalink

    Hello,
    I am registered as an Architect with the Council of Architecture and the Certificate of Registration was issued from 24th September 2016, till 31st December 2017. Unfortunately, I could not renew it on time.
    Now, I wish to make a one time renewal, for which:
    a) Is there any Application for Restoration ( this form is apparently not available on your site) that needs to be submitted? I already have the attested copy of my Degree Certificate, and the Original Certificate of registration with me.
    b) What is the total amount that I would need to pay for –
    i ) One time renewal; (this is what I would like to do, please).
    ii) If one time renewal is not possible for any reason, what is the amount payable for yearly renewal?
    (I understand there is a penalty of Rs. 1,000/- in addition to the Renewal Fee of Rs. 600/-).
    Thanks!
    Kaizaad Z Mehta
    E mail: [email protected]
    Hi,
    For more details, you can go through my updated post on CoA | Procedure for Renewal. Otherwise you can email on [email protected].
    Admin

  • December 3, 2018 at 9:30 am
    Permalink

    Sir, I have registered with Council of Architecture feb 2015-2016 dec. For the second time I made renewal Feb 2016-dec 2017. Then my question is this process going through 2 times for to make one time payment?.
    Secondly ,Can we do one time payment by demand draft of 6000/-?

  • December 14, 2018 at 9:32 am
    Permalink

    Hello sir,
    Certificate of Registration was issued from 24th October 2017, till 31st December 2018. So for renewal process do we have to apply before december 31st 2018 or april 2019?

  • December 28, 2018 at 8:27 am
    Permalink

    I registered now in coa. My payment is transacted but it is not registered. What can be done?

  • June 13, 2019 at 5:26 pm
    Permalink

    Sir ,
    I am registered architect practising in Pune and registered with COA since 1985. I have taken renewals in past and then one time renewal which is valid till 31 December 2019 .
    I am about to start the procedure of renewal now but got little confused reading that I should have applied “before 31 st March of the year to which it relates .”
    Does that mean I should have applied before 31 March 2019 ??
    So plz guide me that , Am I late to apply for the renewal ? Or I can apply now and get the renewal well in advance .
    Thanks ,
    Regards
    Milind Chaudhari
    CA 84-8480

  • May 19, 2020 at 8:14 am
    Permalink

    Respected Sir/Madam,
    I am registered as an Architect with the Council of Architecture(CA/99/25080) and the Certificate of Registration was issued. After paying one time renewal fees in year 2004, my registration was renewed for the period of 10 years i.e. upto 31/12/2014. There after I didnot renewed my registration. Mean time I lost original registration certificate.
    Now I need Duplicate Registration Certificate with renewal. Please guide me how should I proceed for getting Duplicate Registration Certificate alongwith renewal for next period in the light of one time renewal fees already paid.
    Thank you in anticipation.

  • September 14, 2020 at 12:46 am
    Permalink

    Sir
    My registrstion is valid up to 31 Dec 2020. At that time I have paid one time charges Rs.2000/-
    Is it necessary to pay for renewal fees for getting renewal for next period from 31 Jan 2021.
    My Registration No is CA/86/10322 .I have again two querries
    1) When should I send self addressed evevelope with ny original registration certificate ?
    2)As my original certificate iis 34 year old will you please send me new hard copy of renewed certificate ?
    Thanks with Regards

  • November 4, 2020 at 9:37 am
    Permalink

    Hi ,
    I am an architect with the certificate of registration which expires on dec. 31st I am currently living in Dublin for my master degree, for the renewal do I need to be present there or it can be done online ?

  • December 23, 2020 at 2:29 am
    Permalink

    HI Sir I am registered as an architect with the council of architecture and the certificate of registration was issued from 9th august 2019 till 31st December 2020. I also done the process of renewal of certificate , I had paid the renewal fee 600/- by online method. but unfortunately ,I could not find my original certificate. so please guide me what should I do next procedure.
    Should I apply for duplicate certificate and in that case can I get my renewal fees back

  • December 25, 2020 at 10:03 am
    Permalink

    I havebeen already registerd with council
    In 2007..but at time what we can get new
    Registration no replace of old registration .

    Help me…

  • January 6, 2021 at 1:18 am
    Permalink

    While filling renewal form, space is allotted for Signature of the Representative. Should I left the space blank if i sent it by Registered / speed Post ?

  • February 14, 2021 at 11:58 pm
    Permalink

    Hi,
    I have done my payment for one time renewal and the form asks for signature of representative, can I send the form without having a representative’s signature as I will be sending it on my own. Also the acknowledgment is for office purpose right?

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